Automation
Revenue Sync Pipeline
Stripe, GoHighLevel and Xero kept in sync by webhook — 15+ hours of weekly reconciliation down to zero.
- Stripe
- n8n
- Xero
Results
- Reconciliation time
- 15+ hrs → 0
- Pipeline tracked
- $1M+
- Discrepancies
- Zero
- Pipelines in production
- 9
The brief
Someone was spending most of two days a week matching Stripe payments to CRM contacts and re-keying them into Xero. Every hour of that was a chance to introduce an error into the books. I replaced the whole loop with webhooks.
How it was built
- 01
Trigger on payment
A Stripe webhook fires the moment a payment settles, rather than waiting for an end-of-week export.
- 02
Match to the contact
n8n reconciles the payment against the right CRM record and updates the deal stage automatically.
- 03
Push to accounting
The reconciled transaction is written to Xero through its API, so the books match the CRM without anyone retyping.
- 04
Catch failures
Failed payments trigger their own recovery sequence instead of quietly disappearing from the pipeline.
Built with
- Stripe webhooks
- n8n
- GoHighLevel
- Xero API